Orienting Your Audience to Zoom Features

So many of us have been teaching via Zoom for so long that we may assume that everyone is familiar with Zoom and all of its features. Whether providing a workshop or teaching a class, it’s definitely a good idea to have familiarize participants with the tools that will be needed prior to launching into the presentation.

Here’s an example of a slide after my title and agenda slides:

So worth it to have everyone feel competent (and hopefully excited going into the presentation). I may not use all of these in a workshop, so would edit the slide as need be. Part of my rationale for using these different tools is definitely audience engagement, but I also want participants to leave their time with me having an extra bonus they didn’t realize they were getting, i.e., some cool new tech tools that they can use to improve their own presentations! Plus, if you have them in breakout rooms for even a couple of minutes, they’ll leave the presentation with an increased network.

If you think of it as a warmup activity, you’ll start your presentation with an engaged audience. So you could have a practice slide that has the agenda on it and ask them to mark on the agenda which of the items they are most excited about. They can use the stamp button or a text or make their mark. On that same slide, you might have a poll pre-prepared with the agenda items on them so they can practice voting. You could then have them move to breakout rooms for a 2 minute meet&greet and to come up with one more item they are interested in talking about, and when they come back, have them write their ideas in the chat.

If you want to entertain questions throughout the presentation, you’ll want to set up the rules for that, especially with a larger group. If I have a large group, I’ll typically ask someone to monitor the chat for me and let me know if a question comes in that way. I’ll also make sure to make a note in my notes at the end of every couple of slides to pause for and ask for questions.

Teaching about technology isn’t usually the focus of any of my presentations, so I wouldn’t ever do all of the activities on the slide above. However, I deeply desire for my participants to feel like the material I’m sharing is of value to them, and believe that if they can take the content I’m sharing and integrate it with their own experiences, they’ll learn something of value, and when they share that knowledge with the group, in turn, we all will.

Love presenter mode? Only have 1 screen? Mac-minded? No problem!

I love the presenter mode when making presentations. It allows me to share the main presentation but also operate behind the curtain. With my older and sometimes forgetful brain, I get to see the points I wanted to make without referring to paper notes or without showing the audience, and I can keep my slides simpler. I can see if I’ve spent too long on a slide, what the current time is, what slide is coming up, how much longer until a break, an activity, or the end of the presentation. This allows me to adjust in the moment. Yeah, I love presenter mode.

Enter COVID-19. Enter Zoom. I am now leading classes and discussions from my laptop. I don’t have the luxury of a second screen. But…I was excited to see that I could still see the presenter mode on my Mac (apologies to those with other systems) when presenting to my class. What I didn’t realize, until I looked at the class recording, was that the curtain was lifted and they saw my brilliant notes and upcoming slides (often which had the answers to the questions I had asked on the previous slide). Not loving presenter mode so much – until…

I found the advanced tab in the screen sharing option in Zoom! Fun times. You can either start off in presenter mode and then Command-tab to zoom, share screen, choose the portion of the screen option (in blue above), and it will automatically only share the slides (allowing you to see the upcoming slides and notes), or, you can keep your slides in normal mode, and do the same thing but make sure the outline is on your slides, and just arrow down.

So above you can see the rectangle. I can simply click on it and drag it if it isn’t just right, so it captures my slide.

Then, bingo. I’m back to happy presenter mode, and my students will only see what’s captured in the rectangle, while I am back where it’s comfy, behind the curtain with my next slides, notes, and timer. Brilliant, isn’t it? 🙂

The Power of Visual Media in Career Development Services

Today, I had the pleasure of presenting the keynote session at the Missouri Career Development Association‘s (MoCDA) Spring Conference!

This event was scheduled to take place on-site in Columbus, MO, but … in reaction to precautions related to COVID-19 … made a quick switch to an online conference. 

Many thanks for the invitation! And kudos to MoCDA President, Mako Miller, professional development chair, Jonnae Hill, and the entire conference team for the incredible coordination and communication that made the switch seem seamless. 🙂

The conference theme? Using Technology in Career Development – perfect timing, right?

My goals for the session:

  • Bring awareness of the importance of visual media in digital communication efforts – branding, retention of information, engagement
  • Provide an introduction to free tools and graphic design basics
  • Lead a review and critique of infographic examples
  • Brainstorm a list of uses in career development settings
  • Encourage attendees to create original visual media for use with their audiences and contexts.

Presentation slides and resources are posted here. Please take a look and don’t hesitate to reach out with any questions you might have!

Resources:

Screenshot 2020-03-27 12.31.15

 

So many tools, I must try them all!

IMG_3633.jpg

Here we are, the Tech Twins, at NCDA Houston! We had a blast meeting at our presentation, where we met so many other Tech Fans. In addition to sharing our own current favorites, we turned the tables and asked participant to share their favorites. Here they are, busy at work!

IMG_3627.jpg

They wrote lists on a google drive document, they wrote them on notecards, and they shared them on our newsprint. Here’s just one page: IMG_3631.jpg

And, true to our word, when we got home, we added them all (86 NEW ITEMS!!!) to our library, including 3 new categories (wilderness therapy, relationship therapy, and multicultural topics).

Here’s a quick reference that might be helpful as you search for new items in our library: https://www.wikihow.com/Search-in-Google-Sheets-on-PC-or-Mac Also – we have our orientation video to the library on this post: https://technologytwins.com/2019/03/22/introducing-our-new-tool-library/.

Here are the slides with our favorites:

Hope you take some time to explore these new tools. I (Deb) recently tried out Genius Scan (recommended by our users) to see if the end product would look better than a simple picture.  I’ll let you be the judge! The one on the right is Genius Scan. I took them both on a table, under the same light. I even brightened the one with the left!

photo8.jpg  photo8.jpeg

As an aside, NCDA proposals for 2020 are underway! Come share your knowledge with us!

 

Getting Ready for #NCDAHouston!

It’s hard to believe that the 2019 NCDA Global Career Development Conference is happening next week.

If you are planning to attend, please consider joining us for our session, #112 Share and Share Alike: Peer-Recommended Tech Tools that Bridge the Distance in Career Development, on the schedule for Thursday at 3:30pm.

Thanks to Karol Taylor, who sparked the topic idea with her suggestion to have a roundtable where attendees could share their favorite apps, we have a full session of sharing planned. Deb and I will each share our top 10 tools of the past year, we will introduce our growing Tool Library, and we will let you know about a few other helpful technology collections. But, the exciting part of this session will be the resources suggested by all who attend.

If you aren’t able to be at the conference in person:

  • Watch this blog! We’ll share not only our slide presentation, but also the tools we collect during the session, shortly after the conference.
  • You can also follow the conference hashtag, #NCDAHouston, all week.
  • What tools would you recommend? Add your suggestions here in the comments area. 🙂